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Privacy Policy

Privacy Policy

This on-line privacy policy is designed to tell you about how we collect and use information so that you can make an informed choice about using this site. Our privacy policy and the and websites comply with the U.S.-E.U. and U.S.-Swiss Safe Harbor Frameworks as set forth by the European Commission and the U.S. Department of Commerce regarding the collection, use, and retention of personal data from European Union member countries and Switzerland. Our site’s provider has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor programme, please visit and The provider of and has also been awarded the e-Trust ( privacy policy certification and thus complies with its stringent privacy and data protection requirements. 

ETIS Privacy Statement:

Effective as of September 1st, 2013

This Privacy Policy (the 'Policy') applies to, and domains.

This Policy explains what information we collect about you and what we do with it. We reserve the right to modify this Policy at any time, and we will notify you of any material changes to the Policy by posting the new Policy here and changing the 'Effective Date' at the top. We encourage you to check this page periodically for any changes. By using or navigating any of, and you acknowledge that you have read, understand and agree to be bound by this Policy or any modified Policy as posted. If you do not agree to these terms, please do not use or visit any portion of, and

What information do we collect?

We collect personal information submitted by users such as name, e-mail address, phone numbers and gender in order to authenticate those users and to send administrative messages to them. We generally collect this personal information when you sign up to create your profile on and We may also collect information about you from time to time through our online surveys conducted through and if you choose to participate. We collect and keep track of content and messages that you have uploaded on and We will also facilitate the storage of email addresses in our users' internal and address books. We collect IP addresses and anonymous demographic information (such as your browser type) and may use this data to: tailor your experience on and; provide content in which we think you may be interested; display content according to your preferences; and analyze traffic to and

What do we do with the information we collect?

We use personal information (defined as any information that identifies or can be used to identify the person to whom such information pertains) and other demographic or profile information you submit to us in order to provide you with a profile on and; to provide you with information about ETIS and some of our partners in which we think you may be interested; and to contact you when necessary. We use IP addresses and anonymous demographic information to tailor your experiences on and by showing content in which we think you will be interested and displaying content according to your preferences. We use information collected to evaluate and improve our services. Personal information collected on and follows the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework regarding the collection, use and retention of personal information and by using any portion of and, you consent to any such transfer of information outside of your country.

Do we share the information we collect with third parties?

No. We will never share or sell your personal information to third parties. We may disclose your information in special cases if required to do so by law, court order or other governmental authority or when we believe in good faith that disclosing this information is otherwise necessary or advisable, including, for instance, to identify, contact, or bring legal action against someone who may be causing injury to or interfering with the rights or property of ETIS, another ETIS Member, user or anyone else that could be harmed by such activities. In the event of a change in ownership, or a merger with, acquisition by, or sale of assets to, another entity, we reserve the right to transfer all user information collected in connection with ETIS, including email addresses, to a separate entity. ETIS will notify you (via a posting on or or the Privacy Policy or via email (at our discretion)) of such a transfer, and you may choose to modify your registration information at that time. This means that if you are concerned about your personal data migrating to a new owner, you can deactivate your account.

Is the information posted on and confidential?

Please remember that any information you disclose on and is shared with other ETIS Members and becomes available within the online community, meaning that other users of and will have access to any personal data you include in your content and messages as well as any documents and pictures you upload. While we have provided certain privacy settings on and to limit who can view the content you submit, no measure is infallible. Because you voluntarily disclose any content and personal data in the member areas of and, you should be careful about the information you choose to include. We do not control these disclosures and are not liable in any way for anyone's use or misuse of any information that you disclose on and Accordingly, you should exercise caution when deciding whether to disclose your personal information on and We cannot control the actions of other users with whom you may choose to share your content, pages and information. Therefore, we cannot and do not guarantee that information and content you post on and will not be viewed by unauthorized persons. We are not responsible for circumvention of any privacy settings or security measures contained on and You understand and acknowledge that, even after removal, copies of your content may remain viewable in cached and archived pages or if other users have copied or stored your content.

Do we use cookies?

Yes. Cookies are pieces of information generated by web servers and stored in your computer for future access. and use cookie technology to enhance your online experience by making it easier for you to navigate through and or make a feature work better. Generally, cookies can be disabled. However, you must accept cookies in order to register for and navigate and

Is and secure?

We are committed to maintaining the security of your information and have reasonable measures in place to protect against the loss, misuse and alteration of the information you provide, which is under our control. All information is stored in a secure location behind a firewall with limited administrative access. and are hosted and backed-up in data centers at multiple locations (inside and outside of Europe) that are Tier III designed and SSAE 16 Type II Certified, providing the most robust IT infrastructure facility available. The website and online community use the latest Cloud-based technology for the best user experience and the DNS is hosted in multiple geographic locations including a presence in Europe and employs anycast addressing which routes DNS requests to the closest geographic location.

Member data is secure and inaccessible to non-members. All members must maintain a username and password for community access. Initial member registration approval can occur one of two ways. First, members can register and be manually approved via an administrative approval process. Second, non-member importation can include private member known data that will be required as part of the registration and auto-approval process. Administrative backend accounts require a username and password and can only be managed by an administrator with account creation rights.

Administrators with the right to create accounts may create as many accounts as needed, each with different administrative accessibility (i.e. member profile management, donation management, store order management, mass emailing capability, etc.). Passwords are not stored in the database. New and changed passwords are "hashed” using industry-standard encryption techniques (SHA1 or MD5). Only hashed versions of passwords are stored. They cannot be decrypted.

The User assumes full responsibility for the protection of his computer system including computer hardware software and stored data on his computer system including hardware software and stored data of third parties who may access or be otherwise connected to the User's computer system. The User will assume the responsibility of ensuring that programs or other data downloaded or otherwise received from this website are free from viruses, worms, Trojan horses or other items of a destructive nature.


Information contained in this website may contain technical inaccuracies or typographical mistakes. Information may be changed or updated without notice and any queries relating to the information including queries as to its currency and accuracy should be addressed to the person or persons stipulated in this Policy.  

Does this Policy apply to other linked sites?

No. and contains links to other Internet sites, resources and sources. By clicking on any ad banner or other link, you will be redirected off or and to third party websites. and are not responsible for the privacy policies of such sites. You should make sure that you read and understand the privacy policies of these sites and direct any concerns regarding external links to the site administrator or webmaster of that third party website.

How do I unsubscribe from emails?

All e-mails you receive from us will include specific instructions on how to unsubscribe, and you may unsubscribe at any time or change your email preferences within your profile settings.

Can I update/correct my information and change privacy preferences?

Yes. You have the right to access and correct your personal information and privacy preferences at any time. With respect to Profile Information, this may be accomplished by linking to your account at "Manage Profile", where you can view and make changes to your personal information. You may also access and correct your personal information and privacy preferences. Even if you update or remove your information from our live database, however, your personal data may be retained in our backup files and archives.


Technical platform and are based on the membership management software platform. Since 1998 has been a global provider of online community software, membership software and association management software. Its customers span all seven continents and include associations, non-profit organisations, educational institutions, government agencies, corporations, social networking sites and more.


This website belongs in all respects to ETIS. All intellectual property rights including copyright, database rights and first publication rights, patents, registered trade marks, know-how, intellectual or industrial property rights, including format, art direction, look and feel and content subsisting throughout the World shall rest in ETIS. None of the data or content found on this website may be reproduced, published, distributed, posted or transferred modified or linked to another website without the express written permission of ETIS. Any trade mark logo crest or other identifiable emblem of ETIS shall remain the property of ETIS at all times and no licence or right to use any of the same shall be granted or implied in any way.

Users may not modify, copy, distribute, transmit, display, reproduce, publish, licence or create derivative works or sell any information obtained from the website. Users may download information or images for private non-commercial viewing purposes only unless permitted for the purpose of making an offer appropriate to the goods or services  required. Permission is granted to electronically copy and print in hard copy portions of this site for the sole purpose of providing information to ETIS. Any other use of materials on this site (including reproduction for purposes other than those noted above and modification, distribution or re-publication) is strictly prohibited. Copyright and first publication rights including all other intellectual propriety rights in all images displayed shall vest in ETIS or the acknowledged copyright owner. Reproduction of any image is strictly prohibited unless authorised in writing by ETIS.

Availability of website

It is acknowledged by the User that it is not technically possible for ETIS to provide a completely fault-free service and ETIS gives no guarantees or warranties express or implied as to the quality or reliability of access to this site.

ETIS reserves the right to suspend or cancel this site or otherwise refuse access to it immediately and without notice for any reason including but not limited to maintenance repair or updating at any time at its absolute discretion.